Congruity HR Privacy Policy

Effective Date: Feb 19, 2026

Congruity HR ("Congruity," "we," "us," or "our") respects your privacy and is committed to protecting personal information. This Privacy Policy describes how Congruity HR collects, uses, shares, and safeguards personal information when you visit our public website, interact with us, or use our human resources, payroll, benefits, and related services.

This is a public-facing privacy notice intended for informational transparency. It does not replace or modify any data protection obligations set forth in written agreements between Congruity HR and its clients.

1. Who This Policy Applies To

  • Visitors to the Congruity HR website
  • Client representatives and prospective clients
  • Employees, worksite employees, and contractors of our clients
  • Job applicants
  • Individuals who communicate with Congruity HR by email, phone, forms, text message, or other channels

When Congruity HR processes personal information on behalf of a client, we do so as a service provider in accordance with our client agreements and applicable law.

2. Personal Information We Collect

  • Identifiers: name, business contact details, mailing address, email address, phone number
  • Employment-Related Information: job title, work location, compensation details, benefits selections, employment history
  • Payroll and Benefits Information: tax-related data, direct deposit information, benefits enrollment data
  • Applicant Information: resumes, applications, references, and background or screening information where permitted by law
  • Online and Technical Information: IP address, browser type, device identifiers, and website usage data
  • Communications: information provided when contacting or corresponding with Congruity HR
  • Mobile Messaging Information: mobile telephone number and records of your consent to receive text messages, including the date, time, and method of opt-in and any subsequent opt-out

3. How We Use Personal Information

  • Provide and support HR, payroll, benefits, and related services
  • Communicate with clients, individuals, and applicants
  • Send text messages to individuals who have opted in to receive them, as described in Section 5
  • Process employment, payroll, benefits, and compliance activities
  • Maintain and improve our website, systems, and services
  • Protect against fraud, security incidents, and misuse
  • Comply with legal, regulatory, and contractual obligations

4. How We Share Personal Information

  • With service providers supporting our operations under confidentiality obligations
  • With clients, as necessary to deliver HR services
  • For legal and regulatory compliance
  • In connection with a merger, acquisition, or sale of business assets

Congruity HR does not sell personal information or share it for cross-context behavioral advertising.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing with subcontractors in support services, such as customer service, is permitted. All of the above sharing categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

5. Text Messaging (SMS)

If you provide your mobile number and opt in to receive text messages from Congruity HR LLC, we use that number only to send the messages you consented to receive. These are informational messages to our clients, including compliance and document submission deadlines, benefits open enrollment notices, and payroll processing reminders. Message frequency varies. Message and data rates may apply. Reply STOP at any time to opt out, or HELP for assistance. For help you may also call us at (844) 247-4100 or visit https://congruityhr.com.

Consent is obtained verbally. We will ask whether you agree to receive text messages from Congruity HR LLC and will disclose, at the time of that request, that message and data rates may apply, that message frequency varies, and that you may reply STOP to opt out or HELP for support. We record the date and time consent was given. Our full SMS Terms of Service are available at https://congruityhr.com/tos.

Your mobile opt-in data and SMS consent are never sold, rented, or shared with any third party or affiliate for their own marketing or promotional purposes, and are not used for cross-context behavioral advertising. Mobile telephone numbers may be disclosed only to service providers who transmit messages on our behalf under confidentiality obligations, and for no other purpose.

Consent to receive text messages is not a condition of employment or of purchasing any product or service. You may withdraw consent at any time by replying STOP to any message, after which you will receive a single confirmation message and no further texts.

6. Data Security

We maintain administrative, technical, and physical safeguards designed to protect personal information, including access controls, encryption where appropriate, monitoring, and personnel training. No system is completely secure, but we take reasonable steps to protect data.

7. Data Retention

Personal information is retained only as long as necessary to fulfill the purposes described in this policy or as required by law or contract. When no longer needed, information is securely deleted or de-identified. Records of SMS consent and opt-out are retained as long as necessary to demonstrate compliance with applicable telecommunications regulations.

8. Your Privacy Rights

Depending on your location and relationship with Congruity HR, you may have rights to access, correct, or request deletion of your personal information, subject to legal and contractual limitations.

California Residents: Congruity HR acts as a service provider under applicable California privacy laws.

9. Cookies and Website Technologies

Our website uses cookies and similar technologies to support functionality and analyze usage. You may control cookies through your browser settings.

10. Children’s Privacy

Our website and services are not directed to children. We do not knowingly collect personal information from children except where permitted by law in an employment or benefits context.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The effective date above indicates the most recent revision.

12. Contact Us

Questions about this Privacy Policy or our messaging practices may be directed to Congruity HR at info@congruityhr.com or 844-247-4100.

This Privacy Policy is intended for transparency on our public website and does not create contractual rights or obligations beyond those established in written agreements with Congruity HR.